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Rules For Organising Workshop in College

1. INTRODUCTION



The scheme provides financial assistance to Institutions for organizing Conferences, Workshops and Seminars at State, National and International levels in various fields. Further, the scheme in tends to promote high standards in Colleges and way of extending facilities to teachers, researchers and students, by providing a forum for sharing their knowledge, experiences and research findings.



2. OBJECTIVE



The basic objective of the scheme is to bring together academicians and experts from different parts of the country and abroad to exchange their knowledge and ideas. This will provide an in-depth analysis of subjects and update the knowledge of the participants from academic/research institutions. Autonomous colleges are not eligible for this Scheme.



3. Eligibility/Target Group



Financial assistance under the scheme is available to affiliated Colleges/ recognized institutes having at least 2 (f) status



4. NATURE OF ASSISTANCE AVAILABLE UNDER THE SCHEME



The nature of assistance available under the scheme for Colleges will be under the following categories:

I. UNIVERSITY/STATE AND NATIONAL LEVEL CONFERENCES/ WORKSHOPS/SEMINARS:
A College may be assisted for hosting:

(a) Seminar/ Workshop/ Conference in collaboration with recognized academic associations/academic bodies, academic/professional institutions or associations of business/ industry. A letter from the academic association/ academic body or academic/ professional institution or association of business/ industry, as applicable, must be furnished along with the application.
There should be Call for Papers and Delegate Participation through academic journals/ website/ Poster brochure etc.
A College can host up to One University, State/National level activity inayear. The participants may be provided free boarding and lodging by the host institutions where verities possible. Participants may be charged registration fees. The daily expenditure on foreign participants should not exceed Rs.2000/-per day per head for boarding is allowed and lodging. However, payment for travel from outside India is not permissible under this scheme. For foreign participants, expenditure can be incurred on travel in allowances, only for travel within India. Traveling allowances for outstation participants may be limited as per rule decided by the organizing committee of the College. Where the activity is being organized. Minimum 10 participant from out of State should attend the National Conference.
5. B. EILING OF FINANCIAL ASSISTANCE BY THE UNIVERSITY:


i. State Level Conference/ Workshop/Seminar Rs.15,000/-
ii. National Level Conference/Workshop/Seminar Rs.30,000/-
iii. International Conference/Workshop Rs.60,000/-
The grant may be strictly used for the following items:
a. TA (within India) and honorarium (Rs.1000/- per day) for Resource Persons (not belonging to the organizing institution)
b. TA (within India) for Paper Presenters (not belonging to the organizing institution)
c. Pre-Conference printing (Announcements, abstracts, etc.)
d. Publication of Proceedings (Two copies must be submitted to University alongwith the Report)
e. Local hospitality, including board and lodging (may be restricted to 25% of the total allocation from the University)



6. PROCEDURE OF APPLYING FOR THE SCHEME :



The Colleges wish to avail of financial assistance under this scheme should submit their proposal in the prescribed Proforma (Annexure-1) to the Development Section. Funds once released/ sanctioned for organizing a particular activity can not be utilized for any other Programme / activity. A College may submit the proposal on or before 30th September of the year. The College may conduct the activity, if it so desires, at its own risk, before the approval of financial assistance from the University. It is not mandatory for the University to accept all proposals.



7. PROCEDURE FOR APPROVAL:



The Committee constituted for the said purpose will consider the proposals and give recommendations. The final decision will be taken by the Hon’ble Vice Chancellor, keeping in view the recommendations made by the Committee and the availability of funds for the scheme. In case the event is cancelled, the funds will have to be returned back to the University immediately. Prior permission of the University is required incase the date(s) and/or venue for the activity (activities) is (are) changed.



8. PROCEDURE FOR RELEASE OF GRANTS.:



After the University’s approval of the proposal, the approval letter for the activity will be sent to the College. The amount sanctioned can be spent under the approved heads/items within the allocation under the respective heads/ items will be released on the receipt of (i) Feedback form, duly completed (ii) duly audited Utilization Certificate of the total expenditure incurred which must be signed by the Convener & \ Principal of College/Director of the institute (iii) two copies of proceedings, to be submitted within two months after the activity to the office of Development Section(iv) Details of foreign resource persons must be given. A College may submit applications in a financial year, only if accounts of grants sanctioned during the earlier financial years have been settled.